Policies and Procedures

Our Lady of the Way Primary has a number of school-based policies and procedures that govern various aspects of our School life. These provide the framework within which we operate.


The Catholic Education Office, Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

School-Based Policies

   Allergy & Anaphylaxis Policy
To meet the duty of care obligations to ensure the health and wellbeing of all students attending Our Lady of the Way, the school recognises the importance of staff education and the implementation of an Allergy & Anaphylaxis policy.

  Animal Welfare Policy
The aim of the legislation is to protect the welfare of vertebrate animals used in teaching and research by ensuring that their use is justified, humane and considerate of the animals’ needs.

  Assessment & Reporting Policy
At Our Lady of the Way Primary School, we believe that planning, programming, assessing and reporting in the primary curriculum involves the consideration of the individual learning needs of all students and the creation of a learning environment that assists students to achieve the outcomes of the syllabus.

  Asthma Policy
To meet the duty of care obligations to ensure the health and wellbeing of all students attending Our Lady of the Way, the school recognises the importance of staff education and the implementation of an Asthma Policy.

  Banned Substances In School Policy
Our Lady of the Way School is committed to maintaining a safe, secure and supportive environment for all students and staff. A critical aspect of this is ensuring that banned substances are not present on the school site to minimise risk to staff and students.

  Bullying & Cyber Bullying Policy
Our Lady of the Way School is a welcoming and inclusive Catholic Community. The school is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities.

  Bus Code of Conduct for Students
For students, bus drivers, operators, school principals and parents/guardians

  Child Protection Policy
Our Lady of the Way School community has a duty of care to provide a safe and secure learning environment that affirms the dignity and integrity of each person and is free from any form of abuse. It is expected that all employees are aware of this Child Protection Policy and Procedures and model positive, professional relationships.

  Communication Policy
Provides evidence that the school community values the enhancement of effective home/school partnerships through good communication.

  Complaints Policy
At Our Lady of the Way School we aim to work with all members of the school community to ensure that we do the very best we can to provide a productive, safe and enjoyable learning experience for our students and professionally fulfilling experiences of our staff.

  Critical Incident Management Policy
Our aim is to develop & implement a Critical Incident Management Plan that will assist Our Lady of the Way School, in responding to a critical incident.

  Enrolment Additional Needs Policy
At Our Lady Of The Way we welcome and embrace children with additional needs and their families.

  Enrolment Policy
The Catholic Church believes that the task of imparting education belongs primarily to the family and the role of the school is to re-affirm and support that “task” within the context of a comprehensive educational experience.

  Excursion Policy
Excursions are undertaken by all classes at Our Lady of the Way School to extend students learning experiences, explore and develop language skills, reinforce information, knowledge and concepts relating to units of study and enhance pastoral care.

  First Aid Policy
First Aid at Our Lady of the Way School is provided by qualified staff to meet the needs of students who become ill, have accidents and require the administration of prescribed medication. 

  Homework Parent Information
Our Lady of the Way Homework takes into account the need for students to have a balanced lifestyle. This includes sufficient time for family, recreation and cultural pursuits.

  Information & Communication Technologies Policy
This policy is a demonstration of our commitment to the development of skills and attitudes in the use of computers, mobile devices and the Internet and emerging technologies for staff and students.

  Infectious Diseases Procedures
Our school has a duty of care to provide and maintain a healthy and safe environment for all staff, students and others working at or visiting the school and to minimise the risk of anyone in the school community contracting and infectious disease.

  Medication Policy
The purpose of this policy is to establish a framework and provide directions for the administration of medication to students enrolled at Our Lady of the Way School.

  Pastoral Care Policy
Pastoral Care from staff to students is directly related to the quality of pastoral care among staff.

  Privacy Statement
This statement sets out how Our Lady of the Way School collects, uses and discloses personal information.

  Quality Behaviour & Wellbeing Policy
Our Lady of the Way School is a welcoming and inclusive Catholic Community. Our Quality Behaviour Policy promotes a climate of respect and justice for all by nurturing the self-worth and dignity of each child.

  Safe Sport Policy
Schools are responsible for the provision of safe, relevant and well-structured sport and physical activity programs. The Sport and Physical Activity in Schools Safe Conduct Guidelines 2012, are designed to support teachers implementing, leading and supervising a range of sport programs and physical activities.

  School Photography Guidlines
We recognise that parents and carers enjoy photographing and recording the progress of their child at school and on school activities. We recognise that many of you like to share these personal memories online and on social media.

  Standard Collection Notice
The primary purpose of collecting this information is to enable us to provide schooling and care for our Students

  Stewardship Policy
“In our ministry in Catholic schools in the Diocese of Parramatta we strive, as a work of love, for the full human development of our students, grounded in the teachings of Christ and at the service of society” (The Catholic School on the Threshold of the Third Millennium).

  Student Attendance Policy
Regular attendance at school is essential if students are to maximise their potential. Schools, in partnership with parents, are responsible for promoting the regular attendance of students. While parents are legally responsible for the regular attendance of their children school staff, as part of their duty of care, must monitor part and whole day absences.

  Sun Safety policy
Our Lady of the Way School is a registered SunSmart school. The Sun Safety Policy has been developed to ensure that all students and staff attending this school are protected from skin damage caused by the harmful ultraviolet rays of the sun. It is implemented throughout the year.

  Suspension, Transfer & Exclusion Policy
At Our Lady of the Way School, we believe that students and teachers work best in a safe environment that nurtures the holistic development of the individual. Care and guidance is carried on in climate characterised by Gospel values.

  Volunteer & Contractor Collection Notice
Our Privacy -Statement sets out how you may access and seek correction of your personal information and how you may complain about a breach of the APPs.

  Weapons At School Policy
Our Lady of the Way School is committed to the safety of all students and staff. A critical aspect of this is ensuring that prohibited weapons are not present on the school site to minimise risk to staff and students.

  Work Health & Safety Policy
The Executive Director of schools in the Parramatta Diocese and all Principals are committed to ensuring the health, safety and welfare of their employees when at work and to ensuring the health and safety of all persons including students, contractors and visitors while on the school premises and not expose them to risk. 

 

 

System Policies

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. Implemented 2012 - Reviewed 2017.

  Catholic School Community Policy

The Catholic Church within the Diocese of Parramatta establishes schools as centres of faith and learning where students are enabled to develop personal ‘integration of faith and life’. Implemented 2012.

  Complaint Handling Policy

This policy supports responding to concerns or grievances raised by school community members. Implemented 2012 and last reviewed 2015.

  Complaint Handling Procedures and Guidelines

This document outlines the options and the informal and formal process for raising concerns and managing grievances within our educational communities.

  Procedural Fairness Guidelines

These guidelines outline the process for responding to allegations requiring that issues be put to the respondent before a decision is made about a complaint. Implemented 2012.

  103701 Enrolment Procedures April 2017

This document outlines enrolment procedures that are followed in all Catholic Education Diocese of Parramatta schools. Last updated 2017.

  103800 Enrolment Additional Needs Guidelines June 2017

All schools in the Catholic Diocese of Parramatta aim to provide appropriate educational opportunities and support for students with additional needs. Last updated 2017.

  103900 Enrolment Guidelines April 2017

The Application for Enrolment, once accepted by parents and school principal is a contractual agreement within our commitment to integration of faith and life. These Guidelines apply to every enrolment in a CEDP school. Last updated 2017.

  Enrolment Policy

CEDP schools exist to provide quality Catholic schooling. This document outlines the enrolment policy for all schools in the Diocese of Parramatta. Implemented 2014.

  Child Protection Facilities Procedures

These procedures apply to inspection of a site or facility owned or managed by Catholic Education Diocese Parramatta (CEDP) or its schools as well as assessment of the physical environment for risk of harm to children and young people. Implemented 2013.

  Alumni collection notice

The purpose of collecting alumni information is to enable us to keep alumni members informed about events and activities. This document outlines how you may access or correct your personal information and how to complain about a breach. Implemented 2014.

  Australian Privacy Principles

This document summaries the Australian Privacy Principles (APPs) which establish standards for the collection and handling of 'personal information'. Implemented 2014.

  Employment Collections Notice

This document outlines how your privacy is managed when applying for employment and how you can access and seek correction of your personal information. Implemented 2014.

  Privacy Statement

This statement sets out how CEDP collects, uses and discloses personal information through our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices. Implemented 2014.

  Schools Privacy Compliance Manual NSW 2018

The Privacy Manual contains detailed information and examples about implementation of the Australian Privacy Principles. For the most up-to-date version of the Manual always check CEC's website (www.cecnsw.catholic.edu.au).

  Standard Collection Notice

This document outlines the sort of personal or sensitive information collected within Catholic Education Diocese of Parramatta, how it is used and how your privacy is managed. Implemented 2014.

  Volunteer and Contractor Collection Notice

In applying to provide your services as a volunteer or contractor you will be required to provide CEDP with personal information. This document outlines what we collect and how we manage your privacy. Implemented 2014.

  Stewardship Policy

This policy sets out the accountabilities for responsible governance and management of CEDP resources. Implemented 2013.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying. Implemented 2017.

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises. Implemented 2017.

  Child Protection Procedures

CEDP is committed to protecting the safety and wellbeing of all students. These procedures must be followed when dealing with concerns related to children and young persons and allegations relating to employees. Implemented 2013.

  Policy Procedures and Resources for Matters Involving Students and Illegal Substances

All students in the Diocese of Parramatta have the right to attend a school which is free of illegal substances. Implemented 1999 and currently under review.

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training. Implemented 2011.

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school. Implemented 2017.

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school. Implemented 2017.

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person. Implemented 2012.

  Suspension Transfer and Exclusion Procedures

These procedures guide the process where a student’s behaviour is such that, it is appropriate to suspend a student or transfer the student to a different educational setting within the CEDP network of schools. Implemented 2017.

  Weapons Procedure

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students.

  Weapons Procedures approved as WD Amended 21 June 2018

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. Implemented 2017. Amended 2018.